Leon Seidl 2008 - 2011 Vice President

4) APPROVAL OF MINUTES – Revised minutes were handed out at the beginning of the meeting.  Mr. Mason made a motion to accept the minutes as revised.  Ben seconded the motion and the motion carried.

5) TREASURER’S REPORT ON MAY’S FINANCIAL REPORTS  – Preston Mason gave the treasurers report. Water sales during May were 18,572,000 gallons.   There were 10 new accounts.  With miscellaneous income and fees, total revenue was $165,427.90.  Total expenses for the month were $91,792.61.  Net income including capital fees and without deducting depreciation was $73,635.29   Interest income was $11,686.85.  Short-term investments are $1,156,246.53 and longer-term investments total $850,426.11.  Weighted average maturity is 1.91 months and weighted average annualized yield is 2.37%.  For comparison, the three-month Treasury Bill provides a yield of 1.47%.   Sharon and Mr. Mason met with Patterson and Associates.  They advised us to look into the CDARS program.  Mr. Mason had a follow-up conversation with Patterson and they are not having any luck finding a local bank that is a participant in this program that will offer an interest rate that makes this a worthwhile investment.  We will contact the local banks and see what interest rates they can offer us.  Linda made a motion to accept the treasurers report.  Ben seconded the motion and the motion carried.
         
6) COMMITTEE REPORTS – There is no personnel committee report.  The infrastructure committee met and reviewed the rates for Lookout Mountain and Rock Bluff. This will be discussed later in the meeting at the appropriate agenda item.  Earl reported that the generator was delivered and the training on it will happen this week.

7&8) CAPITAL RATE FOR LOOKOUT MOUNTAIN/CAPITAL RATE FOR ROCK BLUFF – These items were discussed together.  New line has been laid along Highway 1431 up to C.R. 127 and there is existing line at Scenic Loop. This will provide water to both Rock Bluff and Lookout Mountain. 1500 feet of line has been allocated for Lookout Mountain and Rock Bluff. The capital rates are geared toward recovering the cost to install the infrastructure by KWSC, while still being able to defend ourselves against any protests from TCEQ.  The proposed cap fee for Lookout Mountain is $10,142.66 per lot.  Preston recommends that we round this to $10,000.00.  Mr. Mason would like the assumptions written out and explained as well as a double check done on the arithmetic.  The capital fee for Rock Bluff is proposed at $3596.48 and would be rounded to $3600.00.  Mr. Mason wants it noted that this fee does not include any further line extension and that would be up to either the developer or homeowner. He would like a letter sent that the line runs along 1431 and the railroad tracks, and that states the residents would have to pay to run line through the subdivision.  Mr. Mason made a motion contingent upon the double check of the figures that we accept these capital rate fees.  Linda seconded the motion and the motion carried.

9) S.D. KALLMAN'S REVIEW OF WILLIS ENGINEERING WATER STUDY FOR CATHERINE COVE – Kingsland Water Supply Corp. sent a letter to Coupling & Associates stating the we confirm that we will provide water to the Catherine Cove Subdivision by either extending the existing system in accordance with its long-range plans, or by operating a water system installed by the developer in accordance with specifications issued by TCEQ.  Kallman found a number on mistakes on the pipe sizes in the Willis study, however he primarily agrees with what Willis did with the study.  There is no action to take until they come to us asking for water and by that time we will have the master water study from Kallman and will be aware of the needed improvements and associated costs.  At this point we are not clear on what improvements will need to be done.

10) APPROVAL OF INVOICE #3322 FROM S.D. KALLMAN “MASTER WATER PLAN” – This invoice is for $10,500.00 which is for 30% completion.  Kallman is waiting on proofing of the mapping from KWSC and the engineer to complete the study.  Mr. Mason made a motion to approve the invoice.  Linda seconded the motion and the motion carried.

 11)  ADDING A LINE ITEM ON BILLING CARD FOR VOLUNTARY CONTRIBUTION TO FIRE DEPARTMENT – Danny Stone came to KWSC asking if we would consider adding a line item to our billing cards for a voluntary contribution to the fire department.  There are other water companies in the area already doing this for their respective fire departments.  Earl explained that there would be no cost associated with this and we have already checked and our billing system is capable of handling the contribution line item.  KWSC would then cut a check once a month to the fire department for the amount collected.  Mr. Mason made a motion to add the line item to the billing cards.  Linda seconded the motion. Ben abstained.  The motion carried.

12) MANAGER'S REPORT – Earl presented his manager's report.  Map proofing should be completed  by the end of the week.

Field Maintenance

Eight new installs, Skyline (road bore), Colina Cove Casey Street, Airway, Clearwater, Sioux Trail, Opal lane, and Airway. 
Moved five meters to the front of the property on Geronimo Trail.
Lines were extended down Cree trail and Sioux Trail and Geronimo trail was tied in to existing bore on 2900.
Spotted lines on Sleepy Hollow for KMUD and it was hit the same day twice. Repaired leak on Cree Trail and at the KWSC office.
Worked on old CSI’s.   
Changed out 30 meters on route 4, flushed lines.  Locked and unlocked 60 meters.
Concrete valves.
Worked on equipment Preventative Maintenance.  Replaced the clutch on one of the Mules and replaced the bushings on the Kubota. 
Read meters it took two full days.

Plant

Monthly Calibrations for online instruments, Bacteriological & TOC samples, Completed Quarterly Reports.
Neltronics is working on the SCADA system for the approved invoices.
Called Utility Service Company to put a bid in on the tripod ladder and to extend the overflow on the ground storage tank.
Installed fans in filter gallery to help circulate air. 
We some algae bloom problems from the raw water.  We turned on the Copper Sulfate to control the Algae.  Backwashed the filters nine times this month.
Started painting some of the bad spots on the exterior of the Clarifiers.
TOC samples taken (36.6% removal). 
Chemical usage Alum- 550 gallons, Poly-182 gallons, LAS-36.6 gallons.
Treated 815,000 gallons of water on average for the month of May.  We had a one-day max of 1,216,000 gallons.  We had three days over one Million gallons (29,30, 31).  Our average treated water turbidity was .04 and our average chlorine was 2.24 mg/l.

Office

Sent out approximately 325 late notices, ended up with 60 customers locked out. Revenue-Late fees $3410.00 Disconnects-$2150.00.
Entered corrections to RVS , data from Diane W.
We ran approximately 36 credit cards for the month of May.

Manager

Chris Dunbar took C surface water exam and passed.
Safety meeting/training was on Ladder Safety by Brad Beeching.
Correspondence with Kallman on the plans, which are 100 % complete and worked with him on his review of the water study for Catharine Cove that Willis Engineering submitted. 
Met with Skip, superintendent with Nelson Lewis, to discuss railroad bore and the wastewater line that was running through the site. Cost to make water 1.68 per 1000 gallons: Cost to make and deliver water 2.93 per 1000 gallons: Administrative cost 1.64 per 1000 gallons

11) Executive Session to deliberate (c) the purchase, exchange, lease, or value of real property as permitted by Section 551.072 of the Texas Open MeetingsAct, Chapter 551 of the Texas Government Code. – The board adjourned at 2:00 p.m. to go into executive session.

12) The Board may also meet in Open Session to take action on any real property matter discussed in the Executive Session as mandated by Section 551.102 of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. –The closed session ended and the regular session reconvened at 2:15 p.m.  Linda made a motion to allow Preston to contact LCRA to gather information.  Ben seconded the motion.

 13) REQUEST FOR FUTURE AGENDA ITEMS - Bridgepoint, any other future agenda items should be emailed to Sharon or Earl.

14)   ADJOURNMENT –  Linda made a motion for the meeting to be adjourned.  Ben seconded the motion and the motion carried.  The meeting was adjourned at 2:16 PM.